Who we are
Vathea (“we,” “our,” or “us”) operates Vathea.com (the “Website”) and provides property acquisition services, including contract assignments and purchase agreement facilitation. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website or use our services.
By using our Website or services, you consent to the data practices described in this Privacy Policy.
Information We Collect
Personal Information
We may collect the following personal information:
- Contact Information: Name, email address, phone number, mailing address
- Property Information: Property addresses, ownership details, property values, renovation estimates
- Financial Information: Income verification, proof of funds, banking information, credit information
- Legal Information: Purchase agreements, contracts, assignment documents, signatures
- Communication Records: Emails, phone calls, text messages, and meeting notes
Automatically Collected Information
When you visit our Website, we automatically collect:
- Device Information: IP address, browser type, operating system, device identifiers
- Usage Data: Pages visited, time spent on pages, click patterns, referral sources
- Location Data: General geographic location based on IP address
- Cookies and Tracking Technologies: As described in our Cookie Policy
How We Use Your Information
We use your information for the following purposes:
Business Operations
- Process and manage property acquisition transactions
- Prepare, review, and execute purchase agreements and contracts
- Facilitate contract assignments
- Conduct property valuations and market analysis
- Verify ownership and title information
Communication
- Respond to your inquiries and provide customer support
- Send transaction updates and important notices
Legal and Compliance
Enforce our terms of service and protect our legal rights
Comply with federal, state, and local US real estate regulations
Maintain records for tax and accounting purposes
Verify identity and prevent fraud
Enforce our terms of service and protect our legal rights
Website Improvement
Analyze website usage and improve user experience
Troubleshoot technical issues
Develop new features and services
How We Share Your Information
We may share your information with:
Service Providers and Business Partners
- Real Estate Professionals: Agents, brokers, and real estate attorneys
- Financial Institutions: Lenders, banks, and title companies
- Inspection Services: Property inspectors, appraisers, and contractors
- Technology Providers: Website hosting, email services, and database management
- Professional Services: Accountants, attorneys, and business consultants
- All third parties with whom we share data are contractually obligated to use it only for the purposes we authorize and in compliance with applicable privacy laws.
- We do not sell your personal information as defined by state privacy laws (e.g., Virginia’s VCDPA, Colorado’s CPA, Texas Data Privacy and Security Act), but we may share it with real estate partners or service providers to facilitate transactions, as described above
Buyers and Sellers
- Property information and contract details with potential buyers or sellers
- Contact information to facilitate direct communication
- Financial qualification information (with appropriate consent)
Legal Requirements
We may disclose your information when required by law or to:
- Comply with legal processes, court orders, or government requests
- Protect our rights, property, or safety, or that of others
- Investigate fraud or security incidents
- Enforce our terms of service
Business Transfers
In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity. We will provide notice via our Website or direct communication where legally required.
Residents of states with privacy laws (e.g., Virginia’s VCDPA, Colorado’s CPA, Texas Data Privacy and Security Act, or others effective in 2025) have specific rights to access, delete, or opt out of certain data processing, as applicable under state law. Depending on your location, you may also have the following rights
Data Security
We implement appropriate technical and organizational security measures to protect your information:
- Encryption: Sensitive data is encrypted in transit and at rest
- Access Controls: Limited access to personal information on a need-to-know basis
- Regular Updates: Security software and systems are regularly updated
- Employee Training: Staff receive regular privacy and security training
- Secure Storage: Physical and digital documents are stored securely
However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain financial and tax-related records for a minimum of 7 years to comply with Internal Revenue Service (IRS) requirements and other applicable federal and state laws. Other personal data, such as contact information, property details, or transaction records, is retained for 3 years after our last interaction with you to facilitate property acquisitions or maintain client relationships, unless a longer period is required by applicable state real estate laws (e.g., 5 years in Florida, 4 years in Texas, or as required by the state governing your transaction). Once data is no longer needed, we securely delete or anonymize it in accordance with our data protection policies.
Your Privacy Rights
We do not sell your personal information as defined by state privacy laws (e.g., Virginia’s VCDPA, Colorado’s CPA, Texas Data Privacy and Security Act), but we may share it with real estate partners or service providers to facilitate transactions, as described above
Depending on your location, you may have the following rights:
Access and Portability
- Request a copy of the personal information we hold about you
- Request information about how your data is processed
Correction and Updates
- Request correction of inaccurate or incomplete information
- Update your contact preferences
Restriction and Objection
- Restrict certain processing of your information
- Object to processing based on legitimate interests
Marketing Communications
- Opt-out of marketing emails and promotional communications
- Adjust communication preferences by contacting us at privacy@vathea.com
Deletion
Request deletion of your personal information, subject to legal requirements. For example, IRS tax regulations require us to retain financial and tax-related records for a minimum of 7 years, and state real estate laws may require us to retain purchase agreements and transaction records for a longer period (e.g., 5 years in Florida, 4 years in Texas, or as required by the state governing your transaction). Deletion of your personal information will not affect the validity or status of any existing contracts or legal obligations related to your property transactions. We will securely delete or anonymize your information once such retention obligations expire.
Cookies and Tracking Technologies
Our Website uses cookies and similar technologies to:
- Remember your preferences and settings
- Analyze website traffic and usage patterns
- Provide personalized content and advertisements
- Improve website functionality and security
You can control cookies through your browser settings, but disabling cookies may affect website functionality.
To opt out of interest-based advertising or tracking, contact us at privacy@vathea.com or adjust your browser settings.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Our website uses cookies and similar technologies to provide functionality, analyze traffic, and personalize your experience. To ensure compliance with global data privacy regulations, we use CookieYes as our consent management platform. This service allows you to customize your cookie preferences and control which non-essential cookies are placed on your device.
Third-Party Links and Services
Our Website may contain links to third-party websites or integrate with third-party services. We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any information.
Children’s Privacy
Our services are not directed to individuals under 18 years of age. In compliance with the Children’s Online Privacy Protection Act (COPPA), we do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately at privacy@vathea.com.
Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of material changes by:
- Posting the updated policy on our Website
- Sending email notifications to registered users
- Providing prominent notice on our Website
- Effective Date: 8/14/2025
Last Updated: 8/14/2025
Your continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy.
Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Vathea
Email: Privacy@Vathea.com